Rules For Admission Cancellation in CATJEE

As a matter of policy, CATJEE does not promote admission cancellations and fee refunds. This is why we always request parents to confirm their ward’s admission after necessary thinking and planning.

Inspite of this thought, CATJEE has always tried to be as friendly in its policies towards its clients as possible.

We understand that there are a few unavoidable reasons because of which a parent is compelled to cancel his/her ward’s admission in CATJEE.

To help such clients, CATJEE has a dedicated Admission Cancellation Policy at work. The guidelines of the same policy are as follows:

  1. A request for admission cancellation can be made within 90 days from the date of admission or from the date of starting of 1st batch of any course, whichever comes later. No request for admission cancellation is applicable beyond that.

    Example:

    A student confirmed his admission on 20th March for Class 9th by paying the complete annual course fee. The classes for the first batch for Class 9th started on 30th March.

    90 days from the date of admission completes on: 18th June.

    90 days from the 1st batch starting date completes on: 28th June.

    Since 28th June falls later than 18th June, hence the student can apply for admission cancellation till 28th June, but not beyond that.

  2. For admission cancellation purposes, any course in CATJEE is considered to be of 10 months’ duration. Hence,

    Fee per day for any course = [ Total yearly course fee (including GST) /10 ] / 30
    Example:
    If the total yearly course fee (including GST) for Class 11th is Rs.1,15,400 then its fee per month is Rs. 11,540 and in the same way, its per day fee amount is Rs 384.67.

  3. For admission cancellation purposes, the date of admission plays the most important role. The date of admission is mentioned on the fee receipt. Please check it from there. Your 90 days’ period is counted from the date of your admission.
    However, if your date of admission was earlier to the Batch Starting Date of the 1st batch of your chosen course then that batch starting date will be rather taken as a reference for Admission Cancellation purposes. The batch starting date will only refer to the starting date of the 1st batch of any course. The batch starting date of any subsequent batch of the same course will not be taken into account.
    For example:
    Date of Admission in Class 9th: 18th March
    Batch Starting Date for the 1st batch of Class 9th: 30th March
    Student actually started his classes with the 2nd batch of Class 9th which started on: 27th April
    Which date will we use as a starting date for Admission Cancellation purposes?
    We will use 30th March (batch starting date for the 1st batch) as our starting reference for admission calculation purposes.

  4. If a parent requires getting his/her ward’s admission cancelled in CATJEE, then he/she has to submit a Letter of Request for Cancellation of Admission of his ward at the Catjee Reception Counter.

    This letter of request:
    • is to be addressed to the Director of CATJEE.
    • must contain the date of writing the letter.
    • must contain the reason for the cancellation of admission.
    • must mention the date of admission of the candidate ( if the date of admission was before the Batch Starting Date of the 1st batch of the course, then clearly mention the batch starting date also)
    • must mention the name of person and the account number in which they want the fee refund after the admission cancellation process is approved.
    • must contain the fee receipt as a compulsory attachment.
    • is to be submitted at the CATJEE Reception counter.

  5. The reception counter will receive the Letter of Request for Admission Cancellation and in turn will provide the parent with a Letter Receiving Certificate. This Receiving Certificate will contain the date of receiving the letter from the parent. They will also attach one office copy of the same Receipt Certificate along with the letter. This date will also play a crucial role in the whole admission cancellation process.

    The parent will need to keep this Receiving Certificate safe because it is the only testimony that he/she made an application for admission cancellation. If this Receiving Certificate is lost, then the parent’s application for admission cancellation will be considered null and void and a fresh application needs to be done once again.

  6. A student is considered officially registered in CATJEE between the date of his/her admission in the chosen course or the 1st batch starting date, whichever falls later and the date on which the letter requesting admission cancellation was received at the Reception counter. This is how the number of days a student remained officially registered in a course is calculated.

    Example

    A student took admission in Class 10th on 10th April and submitted his Admission Cancellation Request Letter at the Reception counter on 12th April then the number of days that student remained officially registered in Class 10th in Catjee is exactly 2 days

    Note: Verbal intimations about admission cancellation will not be considered for accounting purposes. Only written communications will work for these fee refund purposes.
  7. Once a Letter requesting admission cancellation is submitted at the Reception counter then that specific letter is forwarded to the concerned department for the further steps.

  8. The admission cancellation department employs the following methods to process the request letter:

    • They first try to assess the seriousness of the reason as to why the admission is being cancelled. They might make a phone call to the parent and discuss about the reasons for admission cancellation and may also offer the parent the most sincere advice possible in that context.
    • They first try to assess the seriousness of the reason as to why the admission is being cancelled. They might make a phone call to the parent and discuss about the reasons for admission cancellation and may also offer the parent the most sincere advice possible in that context.
    • hen they will check the date on which the Letter was received at the Reception counter.
    • They will also check the Date of Admission of the student and also the batch starting date, if necessary. They will use the date which falls later in sequence
      Example:
      If a student’s date of admission is 20th March but the batch starting date of 1st batch for his course is 30th March, then 30th March will be taken as a reference for fee calculation purposes because it falls later.
    • They will then calculate the exact number of days for which the student stayed officially enrolled in CATJEE.
      (During this calculation, all the Sundays or holidays falling during that period will be considered as normal working days)
    • They will then calculate the exact number of days for which the student stayed officially enrolled in CATJEE. (During this calculation, all the Sundays or holidays falling during that period will be considered as normal working days)
      The process of calculation of applicable fee amount will be as under:
      Total applicable fee to be deducted = (Total no. of days the student stayed enrolled in CATJEE X Course Fee for one day)+ Rs. 5000 fixed charge
      Note: A fixed amount of Rs. 5000 will be charged in case of every admission cancellation. Example:
      A student confirmed admission in Class 11th with yearly CATJEE course fee of Rs. 1,15,400 on 20th March by paying Rs. 50,000. The classes for the 1st batch were scheduled to start from 30th May. The student wrote the letter requesting admission cancellation dated 13th June. But the application was submitted at the Catjee Reception counter on 16th June.
      Now let us see and understand how the applicable fee amount which will be deducted from the submitted amount is to be calculated:
      Date of admission for the child: 20th March
      Date of 1st batch starting: 30th May
      Note: Since the batch started later than the admission date, hence 30th May will be taken into account for applicable fee calculation purposes.
      Date of letter submission at the Reception Counter: 16th June
      Total number of days the student remained officially enrolled in CATJEE = 17 days (30th May-16th June)
      Fee for one day for the course (Class 11th) = Total yearly course fee/ 10/ 30 = 1,15,400/ 10/ 30 = Rs. 384.67
      Hence,
      Total applicable fee to be deducted from the submitted amount
      = (Total no. of days the student stayed enrolled in CATJEE X Course Fee for one day)+ Rs. 5000 fixed charge
      = (17 X 384.67) + 5000
      = 6,539.39 + 5000
      = Rs. 11,539.39
      = Rs. 11, 539.00 (rounded off)
      Therefore,
      The money to be refunded to the parent
      = Total fee amount submitted – Total deductible fee amount
      = 50,000 – 11,539
      = Rs. 38,461/
    • Once the fee amount which is to be deducted is calculated and the total amount to be refunded is calculated then it is mentioned on the Letter of Application itself for accounting purposes.
    • The letter is finally forwarded to the Accounts department which makes the cheque for the calculated refund amount ready. It is an account payee cheque which they make ready. This account payee cheque is then sent to the Reception counter from where the parent can collect it.
    • The entire process usually takes minimum 15 days to get completed.